Workflow automation built for RCICs and small immigration firms in Ontario. Streamline document-heavy client processes safely, compliantly, and without replacing your professional judgment.
Immigration consulting is one of the most document-intensive professional services in Canada. The problem is not your work ethic. It is the structural reality of the work itself.
New inquiries arrive through multiple channels. Information gets scattered across emails, forms, and phone notes. You spend valuable time piecing together what should be straightforward.
Clients submit incomplete packages. You send reminders. They respond with the wrong format. You follow up again. This cycle consumes hours every week.
The same client information gets typed into intake forms, retainer agreements, IRCC forms, and tracking systems. Each re-entry is a chance for error.
Clients want to know where things stand. But responding to routine inquiries pulls you away from substantive work constantly.
You have heard about AI tools that could help. But you are rightly cautious. Client confidentiality matters. Compliance matters. You cannot afford to experiment with tools that might expose sensitive data or create liability.
Barrana specializes in immigration consultant automation that targets your highest-friction workflows. We do not automate everything. We automate the right things, with the right safeguards.
Business Outcome
New inquiries captured completely, assessed consistently, and routed appropriately without manual processing.
Structured intake flows collect the information you need upfront. Smart forms adapt based on responses, gathering relevant details for different immigration pathways. Pre-assessment logic flags eligibility issues and prioritizes high-fit prospects.
Business Outcome
Clients submit complete, correctly formatted document packages the first time. You stop chasing missing items.
Automated document request sequences guide clients through exactly what is needed. Built-in validation checks formats and completeness. Documents auto-organize into your preferred folder structure with consistent naming conventions.
Business Outcome
Forms pre-populate accurately. Cover letters draft faster. You review and finalize rather than build from scratch.
Client data flows from intake directly into form fields with no retyping. Template systems generate first drafts of supporting letters based on case specifics. Checklists ensure nothing gets missed before submission.
Business Outcome
Clients stay informed without constant manual updates. Your inbox becomes manageable.
Automated status updates trigger at key milestones. Templated responses handle routine inquiries while flagging complex questions for your attention. Client portals give visibility into case progress.
Immigration workflow automation must account for regulatory obligations and client confidentiality. We design systems with these constraints built in from the start.
Barrana designs AI systems that support your professional judgment rather than replace it. Automation handles the mechanical work. The expertise stays with you.
We understand regulated practices and confidentiality.
We start with your workflows, not technology.
Engineering that integrates, scales, and stays secure.
We work with GTA businesses and understand local needs.
Foundations that grow with your practice.
Most immigration consultants we work with start by mapping a single workflow, usually intake or document collection, to see how automation applies to their specific practice. No pressure. No commitment. Just a focused conversation about where automation could give you leverage.